Privacy Policy

The Hong Kong Elite Arts Development Association (hereinafter “the Association”) is committed to complying with the Personal Data (Privacy) Ordinance (Cap. 486) and to protecting the privacy of users’ personal data. Please read this Privacy Policy carefully to understand how we handle your personal data.

1. Personal Data Collected

   The Association may collect the following personal data through this website or registration forms:

   • Name, date of birth/age, gender

   • Contact information (telephone number, email address)

   • School attended, class/grade

   • Competition videos, photographs, and related materials

   • Payment records (bank transfer records, FPS records, etc.)

   • Technical data from website browsing (IP address, browsing records, etc.)

2. Purposes of Collection

   The Association collects your personal data primarily for the following purposes:

   • Processing competition registrations and participation arrangements

   • Verifying participant identity and eligibility

   • Contacting participants and issuing competition-related notifications

   • Judging and announcing results

   • Producing and delivering awards

   • Handling payments and refunds

   • Responding to enquiries and complaints

   • Statistical analysis and service improvement (in anonymised form)

   • Complying with legal requirements

3. Transfer and Disclosure of Data

   The Association will not disclose your personal data to third parties without your consent, except in the following circumstances:

   • Where necessary for competition processing (e.g., providing participant names and videos to adjudicators or partner organisations)

   • As required by law or government authorities

   • To protect the Association’s rights or prevent fraud

   • With your explicit consent

   Where the Association engages third-party service providers (e.g., website hosting, mailing services, payment processors) to handle personal data, such providers are bound by contract to keep the data confidential and to process it only in accordance with the Association’s instructions.

4. Data Retention

   The Association will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected. After the competition concludes, unnecessary data will be deleted within a reasonable period or in accordance with legal requirements.

5. Data Security

   The Association implements appropriate security measures to protect your personal data from unauthorised access, use, or disclosure. However, data transmission over the internet cannot be guaranteed to be 100% secure, and use of this website is at your own risk.

6. Access and Correction of Data

   Under the Personal Data (Privacy) Ordinance, you have the right to:

   • Access and correct your personal data

   • Request cessation of direct marketing

   • Enquire about how your data is processed

   To exercise these rights, please email hk.elite.arts@gmail.com. We will respond within a reasonable time (generally no more than 40 days) and may charge a reasonable fee.

7. Minors

   Participants under 18 years of age must obtain parental/guardian consent to register and to read this Privacy Policy.

8. Cookies and Website Tracking

   This website may use cookies to enhance user experience. You may choose to refuse cookies, but this may affect certain website functions.

9. Policy Amendments

   The Association reserves the right to amend this Privacy Policy at any time. Any changes will be posted on this website without individual notification. Please check the website periodically for the latest version.

10. Enquiries

    For any questions regarding this Privacy Policy, please contact us:  

    WhatsApp: 9403 7294  

    Email: info@eliteartshk.com